communications REQUEST

All requests for design or promotional work must be submitted on this form. Please allow 1-2 days for a reply to your request. As a general guideline, you should place a marketing request, 9 weeks prior to your event date. We should be promoting major events 5 weeks before they start, allowing 4 weeks for design and printing. 

For Example: If your event is March 20th, we should be putting all of the material out to the church by February 14th (no later than February 20th). Graphics should be started by January 20th. Form requests in by January 18th.

PROCESS

  • 10 Weeks Prior to Event. Each pastor/director's secretary will send weekly reminders to their pastors reminding them of what jobs need opened 10 weeks before an event. 
  • 9 Weeks Prior to Event. The secretary or pastor/director will open the appropriate job with details.
  • 8 Weeks Prior to Event. When jobs are received, we will place them in our queue. 
  • 6-8 Weeks Prior to Event. When jobs are designed, we will send a copy to the pastor/director and his secretary. We will give 3 rounds of revisions to each pastor/director before finalizing.
  • 5 Weeks Prior to Event. The event will be out to the body.
  • Week Following Event. Photos will be sent out to the body of the event on social media. 

FAQs

How early do I need to make a request? 9 weeks. As a general guideline, you should place a marketing request, 9 weeks prior to your event date. We should be promoting major events 5 weeks before they start, allowing 4 weeks for design and printing.

How far prior to the event will things be promoted? We will promote to the church 5 weeks before your event date. 

How many FB posts, emails, etc. will be done for one event? Based on the amount that is going on at the church at that time, we shoot for 2 Facebook Posts, 1 monthly all church email, 1 monthly specific group emails (all-men, all-women).

What to do in an emergency (forgot or we had a last minute opportunity)? Put in your request, but we will adjust what materials we can put out to the church in a timely manner. 

How many rounds of revisions do we go through? We like to stick to 3 rounds of revisions per piece.

How long does each printed piece take? 
Street Sign: 5-10 days
Banners: Printed 4-5, 2-3 days to hang
Small Invite Cards, Bookmarks, Bulletin Inserts, Postcards: 2-3 days to print, 2 days to cut

please Place communication Requests 9 Weeks Prior to Your Event

A form submission is needed for all requests.

COMMUNICATION SCOPES

To better understand which ministries will get what kinds of materials for their event, below is a list of various scopes. 

SCOPE A
MAJOR EVENTS: Christmas, Easter, KTC, Halloween OutReach

Service Screen
TV Screen
Bulletin Blurb
Bookmark
Small Posters
Large Posters
Invite Cards
Web Updates
All-Church Email Scheduled
Specific Group Email
Social Media Scheduled
Text Messages Scheduled
Church App Notification
Church App Event
Street Sign
Instagram
Facebook Paid Posts

SCOPE B
ALL CHURCH,
STRATEGIC INITIATIVE OF LEADERSHIP,
80% OF CHURCH BODY

Service Screen
TV Screen
Bulletin Blurb
Bookmark
Small Posters
Large Posters
Invite Cards
Web Updates
All-Church Email Scheduled
Social Media Scheduled
Text Messages Scheduled
Church App Notification
Church App Event
Instagram

SCOPE c
LARGE group
50% ALL-MEN,
ALL-WOMEN, all-youth, all-children

Service Screen
TV Screen
Bulletin Blurb
Bookmark
Small Posters
Invite Cards
Web Updates
All-Church Email Scheduled
Specific Group Email
Social Media Scheduled
Text Messages Scheduled
Church App Notification
Church App Event
Instagram

SCOPE D
very specific
group of people
within the
church body

Bulletin Blurb
Bookmark
Invite Cards
Web Calendar
Specific Group Email
Church App Event