Welcome.
I would like to:
open up an Event Request. I have an upcoming event I want people to attend.
promote Volunteer or Outreach Opportunities. I would like to get a few more volunteers to serve in an particular area or for an outreach opportunity (ie. B.A.G., Crocheting, Veterans Housing, Life Care Ministry)
ORGANIZING YOUR EVENT
Filling Out Event Request Form
Step1 : Add to Calendar
Please be sure your event is on the Master Calendar. You can check below. If not, please contact Buttons.
This form is for every public event and meets all needs, including facilities, video/audio, childcare, staff support, cleaning, hospitality, communications, etc. This form is not for private meetings such as Flourish Groups, Life Groups, or small ministry meetings or trainings.
Pastors/Directors fill out this form for their events.
Step 2: Event Request
After Connie approves your event on the master calendar, fill out your Event Request Form.
Step 3: Communicate the Details
All communication will be in the Microsoft Teams Channel for that event. This is where you will communicate changes and details and get confirmation on promotion, security, childcare, hospitality, and tech needs.
NON-EVENT REQUESTS
This form is for:
Updates to the Website
Digital/Print needs (signage, banners, brochures, missionary signs, etc.), unrelated to an upcoming event.
Volunteer/Service/Outreach Opportunities
Notes: This form is not for needs related to an upcoming event. Please place those requests for your event on the Teams Channel.
Volunteer/Service/Outreach Opportunities
Please give us 2 weeks to prepare these requests. They will have a 4-week promotion timeline.
There will be no Team channel for these requests. The Communications Team will send proofs and receive revisions via the Marketing Group Chat for your ministry.
Admins/Pastors/Directors can fill out this form.
Small Job Request Form
HOW WE CAN HELP
Communications Process
Frequently Asked Questions
Who Handles What
NOTE: We have an approved communications schedule. We cannot make changes to that schedule, which helps us stay organized as we work with every event at Christ’s Church. All change requests would need to be approved by Pastor Jeff.
6 Weeks Before Event: If your event is on the calendar, please open a job request for your event with the form link above.
If you want to put a new event on the calendar within the 6-week mark, please immediately fill out your event request. We cannot guarantee that all your requests will be met, but we will do our best.
Once the event request is made, a Microsoft Teams Channel will be created to house all communication for your event. You will find a copy of your event request there.
As details become known, please give all event details to your secretary and she will update them in our marketing lists or post them directly into the Teams Channel for your event.
5 Weeks Before Event: We will send a copy to the pastor/director and his secretary when additional items are designed. We will give 2 rounds of revisions to the pastor/director before finalizing.
4 Weeks Before Event: The event will be out to the body.
Do I always need to put in a job request for every job? Yes. Because all jobs, even the smallest event, will have components added to the website.
How early do I need to make a request? Six weeks. As a general guideline, you should place an event request 6 weeks before your event date. We should be promoting major events 4 weeks before they start, allowing 2 weeks for design and printing.
How far before the event will things be promoted? We will promote to the church 4 weeks before your event date.
How many FB posts, IG stories, emails, etc., will be done for one event? We shoot for 1-2 Facebook posts per event. Based on the amount that is going on at the church, that could change or be altered. 4 weekly all-church emails, 1-2 Instagram Stories.
What do we do in an emergency (if we forgot or had a last-minute opportunity)? Please consider the 6-week mark for our small team of volunteers and the church body. Planning at the last minute is not ideal for our teams or your team of volunteers. Please put in your request, but we will adjust what materials we can put out to the church in a timely manner.
How many rounds of revisions do we go through? We like to stick to 2 rounds of revisions per piece.
How long does each printed piece take?
Street Sign: 5-10 days
Banners: Printed 4-5 and 2-3 days to hang
Small Invite Cards, Bookmarks, Bulletin Inserts, Postcards: 2–3 days to print, 3 days to cut.
Can I use my own fonts, colors, and design layouts? No. We want to keep everyone on a brand standard. We like to keep all the fonts the same and all the colors consistent.
What does the Communications Team do?
Our team handles all church communication, signage, logos, etc., and determines where/how events are communicated to the body by considering all the events at Christ’s Church. We handle print, web, social media, screens/tvs, signage, and church app.
Copy—descriptive text with details of the event
Overall look & design of the event marketing materials
Materials: Bulletin Blurb Text, Announcement Slides, Invite Cards, Web Updates, Social Media Posts, Posters/Event Signage, Street Sign
Email Communications
Slides such as welcome, verses for event, notes from teacher/speaker, etc.
Outreach/Large Events—Signage, Campus Maps, A-Frame Signs, Posters, Nametag Templates, Shirt Designs, Handouts
Logos
Anything used to communicate to the church body or public
What design tasks can an admin do?
Admins can handle materials for the event itself, except for significant events (such as Christmas, Easter, LightsOut!, and KTC). They should be designed in Canva and sent to Kristy for review. Only use our brand fonts/colors/approved logos.
Outlines for studies/retreats
Welcome/Directional Table Signs
Handouts such as notes from a teacher, etc.
Sign-up Sheets
Nametags
Schedules
Note Sheets
Registrations for private meetings unrelated to a public event